Facilities Adminisatrative 1

Duties & Responsibilities/ Job Description

• Manage meeting room reservations and ensure meeting rooms, seminar rooms, equipment, and catering arrangements are ready for all activities.
• Coordinate with external service providers, such as catering vendors, and control service quality, costs, and budgets.
• Perform reception duties, welcome visitors, handle incoming calls, transfer calls, and manage the visitor registration system.
• Prepare and verify expense documents, and coordinate with the Finance and Accounting team.
• Handle incoming and outgoing documents, parcels, mail, and postal items.
• Manage company assets, office supplies, inventory, and office repair and maintenance work.
• Oversee office cleanliness and orderliness, utilities systems, housekeeping staff, and security personnel.
• Support administrative and other general office services as assigned.

Qualification

• Bachelor’s degree in Business Administration, Management, or a related field.
• At least 1–2 years of experience in administration, coordination, office support, or office management will be an advantage.
• Experience in reception or customer service will be an advantage.
• Good communication and coordination skills, with basic to intermediate English proficiency.
• Detail-oriented, responsible, service-minded, and able to prioritize tasks effectively.
• Good interpersonal skills, pleasant personality, and able to maintain the cleanliness and orderliness of the workplace efficiently.
• Proficient in Microsoft Office, especially Word, Excel, and Outlook